Individuals must bring a form of photo ID (ex. driver’s license, passport, government-issued photo ID, etc.) with them to be presented to the notary.
Individuals must sign in the presence of the notary.
Documents cannot be notarized for minors.
Only documents with acknowledgments can be signed in advance; jurat(oath/affirmation) documents must be signed in the presence of the notary.
The notary cannot be a witness for a document.
The notary cannot certify that a document is an original document or a true copy of another record; however, a written statement that the document is an original document or true copy can be signed and notarized. The notary then must administer an oath or affirmation to the individual for their written statement.
Individuals may make donations for notary services if they wish.
Individuals may use a signature by mark (a partial signature/scribble) or designate an alternate signer if they are unable to sign the document.
If an individual chooses to use a signature by mark, two other individuals must witness the mark being made on the document. One witness print’s the individual’s name next to the mark, and both witnesses must sign their names on the document as witnesses to the individual’s signature by mark.
If individuals choose to use an alternate signer, the following conditions must be met:
1.The individual clearly indicates orally, verbally, physically, electronically, or by mechanical means of his/her intent for a designated alternate signer.
2. Both the individual and the alternate signer show photo ID’s to the notary.
3.The alternate signer must sign in the presence of the notary.
4.The alternate signer is not named in the document.
5.The notarial certificate includes the name of the alternative signer and states that the document was signed under this section at the direction of the individual.
The document and notarial certificate cannot be altered after the document has been signed.
The following information must be completed prior to notarizing an assignment of ownership (transferring a title from one owner to the next.):
1. Selling Price
2. Date of Sale/Delivery
3.Buyer(s) legal name and address
4.Odometer reading
5.Check appropriate box
The following information must be completed prior to notarizing a certificate of title:
1. Acceptance of Odometer Certification
2. Name and Address
3.Purchase Price and other required financial information
4.Vehichle information
5. Lienholder’s information, if applicable
An assignment of ownership and a certificate of title (and all documents in general) cannot be notarized if they are incomplete or blank.
All parties do not need to be present if notarizing an assignment of ownership or certificate or title. Only the seller needs to appear before the notary for an assignment of ownership and only the buyer needs to appear before the notary for a certificate of title.
The notary has the right to refuse service for any reason.
DOCUMENTS THAT CAN BE NOTARIZED:
Motor vehicle/mobile home titles
Affidavits
Poperty Deeds (Quit Claim, Warranty, Executor’s Administrator’s)
Power of Attorney
DOCUMENTS THAT CANNOT BE NOTAIZED*:
Vital records (birth, marriage, and death certificates)
I9 forms
*However, an individual may prepare an affidavit (written statement) stating that the record is a true and accurate copy of the record. That affidavit can be notarized.